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Linking Bookings for a Larger Group

If you are organising a group to be booked into the lodge, please follow the guidelines below. Following correct procedure will assist both yourself, your guests, and the volounteers who administer the bookings for the club. Following these guidelines will ensure that the bookings for the parties in your group will all have the same booking id number. The bookings are then differentiated within the system by their subid numbers.

When you are part of the group to be booked in

  1. Fill in and submit an online booking form for yourself and immediate family living at the same address only.
  2. Record the booking id number the response returns to you.
  3. Provide the booking id number to the rest of the people who are to be booked in with you, and have them submit a web booking application per family or household group. They must quote the booking id number for them to be linked to your booking. Do not confuse them by giving them the booking subid number of your booking as well.

When you cannot accompany your guests

  1. Create a booking id for them by filling in the online form with your details and the correct lodge and dates, but without any actual people listed to be booked in.
  2. Supply this booking id to your guests to then fill in their own form with their contact details and the booking id number you have supplied to them. Do not supply your membership number to your guests.

For a priority booking where you don't want your credit points priority "diluted" by your guests bookings

  1. Fill in and submit an online booking form for yourself and immediate family only.
  2. Create another booking id for your guests by submitting another booking form - putting your membership number and name on the contact details, not providing credit points, and not specifying any actual people to be accommodated.
  3. Supply the resulting booking id to your guests to then fill in their own forms with their contact details and the booking id number you have supplied to them. Do not supply your membership number to your guests.

Large group room allocation

The blank room allocation form may be of use for large groups planning their bookings. Send a scan of this filled in form to to nominate how you would like your group to be accommodated. Note that this does NOT replace the booking application forms for the members of the group, and there is no guarantee that the booking officer will be able to allocate the rooms as requested. That will depend upon who else is booked in and what their room requirements are.

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Page last updated: 03 Apr, 2018