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Resources for Lodge Captains

Lodge Keys are sent to Lodge Captains a week or so before their booking starts. Lodge captains are advised by email a) that they have been nominated to be the captain of their wing for the week, and b) they need to print off and take to the lodge with them the specific management forms for the occupants of the lodge during their week. Please contact if you have been nominated as Lodge Captain and you do not know what this involves, or if you wish to decline the job. The board is keen for all members to take their turn as Lodge Captain, and we will make every effort to assist new captains in the role. Please let us know to help you if needed.

Some of the forms required by the lodge captian are already at the lodge. In particular the Guest Register folder on the shelf below the notice board in the lounge of each wing has copies of the weekly guest register, lodge duties roster sheet, and the checklist and report form. The latter is for lodge captains to complete and return if you are not able to use the online returns data entry forms below.

Guidelines and Documents for Lodge Captains

Please let know if the guest registers are running low or if any of the laminated forms are missing.

Lodge Captains Returns

Lodge keys are to be returned to ESC Bookings, 30 Westgarth St, O'Connor, ACT 2602 as soon as possible.

Complete and Submit the Lodge Captains Returns Online

Load the data entry forms, or create the downloadable paper copy, for the period of your captaincy by entering the booking id and subid for your booking during that time, combined with the contact email address used on your booking submission. It is not necessary to enter all of the data for your return under your first submission. Feel free to enter data, submit the form, and then reload the form from this interface for further data entry at a later time.

Booking Id:
Booking SubId:
The email address used on the booking:
Online data entry forms:

Previously submitted lodge captains report for the 90 days prior to your captaincy:

OR: Complete and Return the Paper Copy to ESC Bookings, 30 Westgarth St, O'Connor, ACT 2602. If you still have a set of keys for the lodge, please also send them to ESC Bookings, 30 Westgarth St, O'Connor, ACT 2602. Lodge access is now via a digital door code.

  1. the Lodge Captains Checklist and Report Form (print and take)
  2. to obtain up to date copy of the "Summary of Food Used and Payments" form, or print the copy sent with the most recent room allocations email. (You will need to fill in your booking data above.)

    The Summary of Food Used and Payments Form Template is the least preferred option but can be used as an alternative to the customised form.

Page last updated: 16 Sep, 2019