Important Information and the Fine Print for Elouera Ski Club Pygmy Possum Lodge Bookings
Please use the web form to make your booking online.
The web form software calculates the
charges and emails a copy of the completed data to the booking officer and to you.
If it is not possible for you to fill in the form online, please
email to the
or telephone the booking officer on 0425 256 255.
Use one booking form per family group or individual. The requirements of our lease are that we have the contact details for every individual or family group staying at the lodge. If you are filling in a form on behalf of others joining your booking, supply their contact details on the form, not your own.
The food store accounting is done per booking submission. If you don't want to use a single food store docket for the people being booked in, do not use a single booking form.
Supply the booking id returned by your submission to family or friends you would like to have book in with you. You can make multiple online bookings and link them together as a single group booking including your sponsored guests. [Read More]
Twin Share / Single Supplement
Accommodation is allocated
on a Twin Share basis unless the single supplement fee is
selected and lodged with the initial booking application.
i.e. Single supplement fees are to be paid in addition to the standard
bed fees if a single person does not want to share a room. The single
supplement fee is the same for adults and children. A limited amount
of single room accommodation is available and will be allocated on a
credit point basis. It is not appropriate to ask to pay a single
supplement fee to avoid room sharing at the time room allocations are
being decided. Single people do not need to pay the single supplement
provided they are prepared to share a room with someone from another
booking party. All single supplements are subject to availability,
special conditions and confirmation from the booking officer.
There will be no food store deposit charge for the 2019 Winter Season, or for Summer bookings.
Some condiments only are available as part of the booking fee.
Other non perishable food items are available for purchase from the food store. All non community food items used from the store are required to be paid for.
Dockets to record food store purchases are available at the lodge, and must be filled in and returned to the club via the lodge captain along with the "Summary of Food Used, Payments and Refunds" form for the booking. This applies whether or not food has been used.
Payment can be made in cash to the lodge captain, or pay the club directly following the instructions on the "Summary of Food Used, Payments and Refunds" form for the booking.
Weekly vs Nightly Rates
The per week discounted rate is equivalent to 4 times the nightly rate. It applies to a stay from 4 to 7 nights long within a standard booking week (Sunday to Sunday). Note that each Sunday to Sunday component of a booking is charged independently of the rest of the booking for Winter Season bookings and for Summer High Season. During other Summer periods non standard week long bookings are charged at the weekly rate, and bookings for longer than a week are charged at one seventh of the weekly rate times the number of days stay.
Child rates are applicable where age is 16 years and under.
Children 2 years and under, in a cot, are FREE.
Family rates may be available for some booking periods. Where it is available, the family rate applies wherever it is cheaper than the individual rates for up to four members of the one family, with at most 2 people 17 years and over counted within the four family members. Additional adults or children will be charged the individual rate.
The members rate is applicable to members, members' spouses, and their children aged 16 years and under. A member's dependant children aged 17 - 19 years may be booked in at the adult member rates. Non-dependent members children, and members children who are over the age of 19 do not qualify for members rates.
Non Member Bookings
Non members may apply for a booking either as guests sponsored by a member, or as guests without member sponsorship. Before the latter (guest bookings without member sponsors) are processed a board member will contact the guest to brief them about the lodge. Guests cannot make independent bookings in the priority booking round.
You will be notified when your booking application has been accepted via an email Offer of
the accommodation from the booking officer. You are then expected to provide payment by one of the
preferred payment methods within 5 business days of the Offer date, at which time the
booking will be Confirmed. Bookings not paid for within the 5 business days
may be forfeited and the associated beds allocated to other members.
All accommodation rates include GST. The Club provides a combined GST tax
invoice/booking receipt by email at the time each booking is Confirmed.
BPAY Payment Preferred
Please pay by
The Customer Reference number will be supplied to you with the
confirmation of your booking, or as part of the RESPONSE of your
online booking. The customer reference number will
be different for each booking you make. This is done to ensure that
each payment is credited to the correct booking.
Limitations on use of Accommodation Credits
There is a minimum percentage of the fees payable which must be covered by cash rather than accommodation credits. This is to ensure the club has sufficient cash funds to cover immediate bills. The percentage is currently set at 25%.
Other Payment Options
Post payments to:
ESC Bookings PO Box 3157 Thornton NSW 2322
Cheque Payments: Make cheques payable to Elouera Ski Club Inc and include your booking number on the back. Post with the form to the address above.
Credit Card Payments: Write the details of your credit card to be charged in the spaces provided on the printed booking form response, then post to the address above. If your booking is being made at the last minute you will need to phone the booking officer to give them your credit card details.
A cancellation fee of $10.00 is charged for every booking cancelled.
This may be either taken as 5 accommodation credit points if credit
points were used to secure the booking, or it will be effected by a
$10.00 reduction in the value of any applicable refund.
Requests for refunds must be in writing. Refunds will be made on the
6 weeks or more written notice - full refund less the fee.
4 - 6 weeks written notice - 2/3 refund less the fee.
Less than 4 weeks written notice with a Doctor's Certificate -
Accommodation Credit Points will be issued to the value of 1/2
of the booking costs less the fee.
Less than 4 weeks notice without a Doctor's certificate - No refund.
The Committee may exercise discretion if accommodation is re-let.
The standard booking week is from Sunday to Sunday. Weekend and part week bookings for winter stays at Pygmy Possum Lodge cannot be made before 30 June. Note that room allocation constraints may require you to move rooms on the Sunday during your booking if you book across the standard week boundary.
The booking officer allocates rooms. Check the trip list when
you arrive. Talk to the lodge captain if there are real problems with the